CCC West Linn-Wilsonville Vendor Information

ALERT!! Effective 08/08/2008, no changes will be made to CCC’s legacy website, now with Internet address www.ncompliancelegacy.com. Henceforth, www.ncompliance.com goes directly to CCC's new, dynamic, database supported website.

For many months now, CCC has been developing and testing a new, dynamic, database-supported website, which now resides at www.ncompliance.com, while at the same time maintaining this website, which is now our legacy website (www.ncompliancelegacy.com). Development of the new website was essential to allow CCC to provide dedicated sections of its website to more than 50 new clients accumulated since publication of the Final 403(b) Regulations on July 23, 2007. We chose completion of the Plan Document System on the new website as the appropriate time to migrate from the legacy website, even though considerable work remains to be done. Specifically, we will be working with Vendors through the end of calendar year 2008 to incorporate updated Vendor information into the new website. Moreover, 457(b) Deferred Compensation Plan (DCP) information remains only on this legacy website, but those CCC clients for which we are managing their 457(b) Plans may continue to refer to this legacy website until the full migration has been accomplished.

We are very proud of our new website, especially the Plan Document System and the Content Management System (CMS), which allows Client Employers and Vendors to manage the content of their own sections of the website. We hope you share our enthusiasm and will create links form your own websites to your dedicated sections of the CCC website. Doing so will provide everything your employees need to know about their 403(b) Program.

Current List Of Authorized Vendors
Some authorized investment companies have numerous local financial agents authorized to do business on their behalves. Others have no agents at all. On the other hand, some local financial agents represent more than one authorized investment company. The list at the above link includes the most recent information available about companies on the District list of authorized vendors, with appropriate links provided for each company.

District and Vendor Matrix
For a list of all CCC clients and their authorized vendors, one list is Sorted by Vendor and the other is Sorted by District.

Becoming An Authorized Vendor
If your company or agency is not currently authorized as a vendor for the District, but would like to be, please follow the instructions below:

1. Recruit at least 10 participants.
2. Submit company paperwork for these employees.
3. Submit corresponding Salary Reduction Agreements.
4. Submit completed Certification & Agreement and Employer-Specific Information forms.
5. Provide remittance instructions.
6. Submit all documents to the address below.

Carruth Compliance Consulting, Inc.
10555 SW Lady Marion Drive
Tigard, OR 97224
Phone: 503-968-8961
Fax: 503-968-7802

Certification & Agreement Form
The 403(b) Program Certification & Agreement form at this link may be completed online, printed, signed by the appropriate company/agency official, notarized, and submitted to Carruth Compliance Consulting, Inc. (see Step 4 above). Note: If your company already has a completed CCC Certification & Agreement Form on file with CCC, it is not necessary to submit another such form, unless company and contact information has changed. However, you must complete and submit an Employer-Specific Information Form for this District if you are applying for authorization.

Employer-Specific Information Form
The Employer-Specific Information form at this link may be completed online, printed, and submitted with the Certification & Agreement Form (see Step 4 above).

Remittance Instructions
Please provide detailed remittance instructions (see Step 5 above). The District will remit contributions by check or electronically, at the District's discretion, with supporting documentation generated by its own Payroll system.

Solicitation Rules
This link provides the current District rules regarding solicitation of its employees. All agents marketing 403(b) products to District employees should carefully follow these rules.

New Rules for Transfers
Effective September 25, 2007, Final 403(b) Regulations imposed new requirements on transfers from a 403(b) account with one Vendor to a 403(b) account with a different Vendor. The Final 403(b) Regulations isolate two different types of transfers: 1) Contract Exchanges within the Plan; and 2) Plan-to-Plan Transfers. Beginning September 25, 2007, under the new Regulations the receiving Vendor in any exchange or transfer is required to agree to enter into an Information Sharing Agreement with the District by December 31, 2008. CCC has advised all of its Full Service and Transitional Agreement Client Districts to require such Information Sharing Agreements be established between the District and a Vendor before exchanges within and transfers into their plans are allowed. Generally, CCC requires that Vendors enter into CCC Umbrella Information Sharing Agreements (updated 02-19-2008) before such exchanges or transfers will be allowed. However, in circumstances where a speicifc Vendor steadfastly refuses to enter into a CCC Umbrella Information Sharing Agreement, and yet a sufficient number of CCC Client Districts request that the Vendor in question be eligible to receive exchanges and transfers within there plans, Vendor Information Sharing Agreements directly with individual Districts are allowed, such aggrements assigning District information sharing responsibilities to CCC.

Authorization Letters
Click on the above link to view and/or print letters from CCC Client Districts authorizing CCC to act on behalf of the District with respect to contract exchanges within the plan and plan-to-plan transfers. Effective immediately, exchanges and transfers will be allowed only to accounts of Vendors that have either CCC Umbrella Information Sharing Agreements or District-specific Vendor Information Sharing Agreements in force.

Vendors Eligible To Receive Exchanges/Transfers
Click on the above link for the current list of Vendors for which either CCC Umbrella Information Sharing Agreements or District-specific Vendor Information Sharing Agreements in force. Vendors that have entered into CCC Umbrella Information Sharing Agreements are eligible to receive contract exchanges within the plan and plan-to-plan transfers from accounts of *all* participants in *all* CCC Client Districts. On the other hand, Vendors that have restricted their Information Sharing Agreements to specific Districts are only eligible to receive exchanges and transfers from accounts of participants in the plans of those specific Districts.

Procedures for Processing Exchanges/Transfers
First the individual (participant or agent) planning the exchange/transfer should check the list of Vendors eligible to receive exchanges/transfers to be sure the "receiving" Vendor is eligible to receive the exchange/transfer from an account of a Participant in the District in question. If the "receiving" Vendor is on the list, then the application process may continue. Otherwise, the desired "receiving" Vendor should be contacted and encouraged to enter into a CCC Umbrella Information Sharing Agreement or a Vendor Information Sharing Agreement directly with the District that assigns CCC as the information sharing party on behalf of the District.

Once it has been verified that the "receiving" Vendor is eligible to receive the exchange/transfer, typically both the "releasing" Vendor and the "receiving" Vendor will have forms that must be completed by the applicant or the applicant's representative. However, sometimes the "releasing" Vendor does not require a form of its own. Typically the "receiving" Vendor's form is referred to as a *letter of acceptance." All appropriate forms should be submitted to the "releasing" Vendor, by the "receiving" Vendor, including copies of the "receiving" Vendor's Information Sharing Agreement with CCC or the Vendor's Information Sharing Agreement directly with the District, as the case may be. If the Vendor has entered into a CCC Umbrella Information Sharing Agreement, a copy of the District's Authorization Letter should also be attached. Neither the Employer nor CCC should be involved in the transaction, nor should authorizing signatures from either the Employer or CCC be required for processing.