CCC Hillsboro Employer Information

ALERT!! Effective 08/08/2008, no changes will be made to CCC’s legacy website, now with Internet address www.ncompliancelegacy.com. Henceforth, www.ncompliance.com goes directly to CCC's new, dynamic, database supported website.

For many months now, CCC has been developing and testing a new, dynamic, database-supported website, which now resides at www.ncompliance.com, while at the same time maintaining this website, which is now our legacy website (www.ncompliancelegacy.com). Development of the new website was essential to allow CCC to provide dedicated sections of its website to more than 50 new clients accumulated since publication of the Final 403(b) Regulations on July 23, 2007. We chose completion of the Plan Document System on the new website as the appropriate time to migrate from the legacy website, even though considerable work remains to be done. Specifically, we will be working with Vendors through the end of calendar year 2008 to incorporate updated Vendor information into the new website. Moreover, 457(b) Deferred Compensation Plan (DCP) information remains only on this legacy website, but those CCC clients for which we are managing their 457(b) Plans may continue to refer to this legacy website until the full migration has been accomplished.

We are very proud of our new website, especially the Plan Document System and the Content Management System (CMS), which allows Client Employers and Vendors to manage the content of their own sections of the website. We hope you share our enthusiasm and will create links form your own websites to your dedicated sections of the CCC website. Doing so will provide everything your employees need to know about their 403(b) Program.

Overview For
District Administrators

Carruth Compliance Consulting, Inc. (CCC) provides compliance assurance and plan administration services to the District on a contractual basis.

Compliance Assurance: The District provides monthly payroll data to CCC for all employees and CCC monitors contributions to the 403(b) and 457(b) plans for compliance with IRS rules and regulations. Also, it is critically important that District administrators consult with CCC before implementing any benefit program or policy, since compliance of the 403(b) and 457(b) plans may depend on the appropriateness of such programs or policies. For example, the rules associated with the following affect compliance of 403(b) and 457(b) plans:

• Section 125 Cafeteria Plans
• Applying Unused Health Insurance Premiums To TSAs
• District-Paid TSA Contributions
• Severance Pay
• Early Retirement Incentives
• Back Pay
• Pay for Unused Vacation
• Pay for Unused Sick Leave

Plan Administration: CCC serves as the clearing house for many plan administration functions, collecting and maintaining plan policies and procedures and making them available to District administrators, District employees, and vendors through this website. Contact us. If you have any questions or concerns about the content of this website. Only the major Hillsboro section links are presented on this page. Every attempt has been made to make this section of the CCC website as comprehensive as possible. If something important has been omitted or presented inaccurately, please let us know.

IRS Focus Area
Several District administrators have received letters from vendors about an IRS pilot initiative in three states (Washington, Missouri, and New Jersey) dealing with “universal eligibility”. Some of these communications suggest that Districts should be concerned about the issue the IRS is addressing and that the vendor’s representative(s) are available to discuss the issue with District personnel. CCC clients should rest assurred that they need not be concerned about this matter. Copies of the IRS letter, the accompanying Section 403(b) Questionnaire, and a follow-up form letter to Districts the IRS deemed to have provided responses indicating possible plan defects are available for your review at:
IRS Letter, Questionnaire, and Follow-up Letter (131 KB)
IRS Letter and Questionnaire (better quality 1 MB)
The IRS has now announced that it is expanding this initiative to all 50 states, beginning with Alaska, Florida, Hawaii, Illinois, Nevada, Pennsylvania, Tennessee and Virginia.
BenefitsLink Press Release, Thursday, June 21, 2007
IRS Announcement, June, 2007

Policies & Procedures
This link provides official District Policies & Procedures that apply to the 403(b) TSA and 457(b) Programs.

Salary Reduction Agreement
The Salary Reduction Agreement (SRA) at this link may be completed online, printed, and signed by the employee for submission to the Payroll Office.

Information For Employees
CCC provides educational information about advantages of tax deferred savings in general, along with links to websites that provide useful commentary and tools. District policies, practices, and procedures are available online, along with enrollment steps, Salary Reduction Agreement forms, and instructions for changing investment companies or contribution amounts. CCC monitors contributions for IRS compliance and guarantees its calculations.

Information For Vendors
CCC serves as the clearing house for all aspects of plan administration except for the standard Payroll functions of receiving Salary Reduction Agreements, data entry into the Payroll system, and remittance of contributions to investment companies. This vendor information section is designed to assist non-authorized vendors in seeking authorization and to assist authorized vendors in providing up-to-date company and agent information.

Current List Of Authorized Vendors
Some authorized investment companies have numerous registered representatives authorized to do business on their behalves. Others have no agents at all. The list at this link includes the most recent information available about companies on the Hillsboro list of authorized vendors.